The Policy And The Procedure For Maintaining And Utilizing Physical, Academic And The Support Facilities

Five key points of the Policy:
1. Cost-effectiveness.
2. Optimum utilization.
3. Meeting the needs of the day and preserving them for tomorrow.
4. Buyback policy of books and consumables in laboratories.
5. Differently abled friendliness.
The College has well-established systems and procedures for the maintenance and utilization of campus infrastructure and academic support facilities. The college has active committees that supervise the maintenance and optimum utilization of campus facilities. All the facilities of the campus are meant for the use and support of the student and faculty community and some of the facilities are given for the use of the public. The stakeholders have the freedom to utilise them in an optimum way so that they are left undamaged for the use of the upcoming generation.
The committees like purchase committee, canteen supervising committee, library advisory committee, UGC project cell, women development cell, hygiene maintenance committee, campus beautification committee, TCS Committee, Scholarship cell etc. are vigilant in adherence to optimum utility and maintenance of campus infrastructure and facilities.

1. Maintenance of Physical facilities
• The physical facilities including classrooms, laboratories, seminar halls, auditorium, computer labs are for the use of the students and other stakeholders, with the supervision of staff members of the college who are assigned duty as office bearers of these facilities.
• Generally a standard protocol is existing in the utility of the facilities. These are implemented as general rules of the campus and the stakeholders are educated about these rules through the college website and Academic Calendar& Students handbook.
• One staff member is given the charge of managing the electrical maintenance. He ascertains the uninterrupted power supply, generators, general lighting in the campus, working of fans and other electrical equipment and the solar power plant.
• The college often hires electricians, plumbers and carpenters for the maintenance activities. The service of the carpenter is hired for ratifying the damage of the furniture.
• Hygiene maintenance supervises the cleanliness of the campus. The overall cleaning of the campus buildings is done by the cleaning staff appointed by the college. The service of the students especially those belonging to NSS, NCC and staff members are also ascertained in keeping the campus premises tidy.
• The college has also appointed the sufficient number of security staff for the college and the Hostel.
• The college garden is maintained by the gardeners appointed by the college. They also indulge in the maintenance of the greenhouse established under the Department of Botany. The campus beautification committee supervises these activities.

2. Maintenance of Classrooms and laboratories
• All classrooms are provided with the adequate infrastructure needed for the teaching-learning process. Laboratories of science departments are equipped with the necessary apparatus and for conducting experiments prescribed in the curriculum and are fully functional.
• All 7 science laboratories are provided with necessary shielding from hazardous materials and situations. Improved safety is ascertained through exhaust ducts, goggles, masks and first aid kits. Foam fire extinguishers are installed in these laboratories and the verandahs of the campus at regular intervals.
• Maintenance of the hygiene of the classrooms, laboratories, furniture and teaching aids are supervised by the faculty member assigned by the department council. Skilled technicians/mechanics/ technical assistants / supporting staff are appointed to each laboratory. They take care of their respective laboratories and are in charge of housekeeping. The heads of the department conduct the overall supervision of their department facilities and report to the administration about the necessary maintenance required, periodically.
• The heads of the department can also present their requirements, maintenance demand and road map in the annual academic audit conducted by the college management committee and IQAC jointly. The recommendations are often taken into consideration and will be implemented as per the budget allocation of the management committee with immediate effect.

3. Maintenance of ICT facilities :
• The college LMS and website are developed and maintained indigenously by the faculty members of the college. There are separate committees of elected faculty members for coordinating these activities viz Website reformation committee and LMS monitoring committee.
• Dr Subair P, HOD, Arabic is the chairman of the website reformation and maintenance committee and he regularly updates the college website with the new events and contents.
• Annual maintenance of the ERP, TCS is assured with the installation of new software and upgradation. TCS is maintained by Meshilogic, KINFRA Techno Industrial Park, Kerala. However, the implementation of timetables, classroom promotion and creation in TCS is done by the TCS committee involving the participation of faculties from each department
• Technicians are appointed for the management and maintenance of the ICT facilities of the campus. The institution lends its computer facilities to conduct national level competitive exams and revenue thus generated is used for the upkeeping of ICT facilities. Repair of damaged ICT tools like printers, scanners, projectors, photocopiers and computers are done regularly to reduce e-waste.
• Campus WIFI is maintained by the service providers, BSNL and Rail-Tel.

4. Use and Maintenance of Hostel, Canteen and Non – Resident Student Centre
• The College provides a hostel facility to all girl students in demand. A separate boys hostel with a limited number of accommodations is also there, however sports students are given priority to this facility.
• The college appoint sufficient security staff, matron, cleaning and cooking staff in the women hostel. The charge of the warden is always given to a lady faculty member. The administration of the hostel is done by the matron and warden in supervision with the Principal. The college office maintains income and expenditure accounts of hostels. Hostel mess is managed by the selected groups of hostel inmates on a rotation basis.
• Nonresident student centre (NRC furnished by PTA ) provides a dining hall for the use of girl students and is monitored by the hygiene supervising committee.
5. Maintenance of Library and Sport facility
• The library is updated every year in tune with the demand of the curriculum. The library books are marked, properly labelled and shelved in a maximum of one week time after purchase. All books are barcode enabled and their place on the shelves are updated in KOHA, the ILMS for the library.
• Besides the librarian the library has the service of three supporting staff and one technician in the digital library. All books are inspected regularly to identify any damage or misplacement of books in the rack. Damaged books are sent for binding and are revived in use.
• Annual verification of the library assets is done with the involvement of faculty members from departments and supporting staff from the library.
• The sports equipment, gymnasium, playground and various courts are maintained and supervised by the Department of Physical Education.
• Training of students in sports and games are organized by instructors. The department hires skilled professional trainers for giving training to students.
• Stock verification committee verifies stocks and infrastructure of each department every year.

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